Saturday, September 26, 2015

More Google Goodness!!!

WOW!!! Thank you to everyone for you overwhelmingly positive response to my Counselor Activity Log.  I've had a number of requests for other forms folks saw in the Google Forms PowerPoint I shared.  I never really thought anyone would be interested in those, but since you've asked, I'm glad to share them as well.  However before we begin...

A few reminders 
First, these are LIVE forms. There are steps that must be followed for  happy and successful sharing. For those of you who are newbies to Google forms, you CANNOT start moving things around and editing and adding data to these forms.  Two things will happen.  One, you will change the form for every other person who views this blog post. Second, your data is now located in my Google Drive and you will NOT be able to access it.  So what do you do?  Keep reading.

Step by Step on how to copy a form!
When you see a form you would like to use you must first do the following before making any changes or adding data.
1) Click on the form link.  You will see the gray editable version  when you open the link, go to the far left and click on "File"
2) Select "Make a copy" from the drop down menu.
3) Rename your document.  You will see a white box that says "enter a new name for  your document."  Do that, then click ok.
4) After clicking ok, you should see opening in front of you your very own copy of my form.
5)  It is now in your Google Drive.  Go ahead check just to be sure.  Is it there? Good!
6) Now, edit away!!! Go wild! Make it your very own!  Change the header! Customize it to your school and your needs!

Adding a link to your Desktop
I have found from personal experience I will use my forms more often if they are handy and I am not searching through my Google drive for them.
1) Copy the URL of your color live form with the "edit this form" text in a black box at the top of the page
2) Go to your Desktop and right click your mouse on the Desktop
3) Choose new, then shortcut
4)  You will get a box asking what you would like to create a short cut for, paste the URL of the color copy of your form there
5) You will be asked to create a name for your shortcut ( ex: Activity Log, Minute Meeting, etc.)
6) Then click finish and there it is on your Desktop.  Just add Data!!!

Sharing my forms
Below you will find 8 of the forms I have created for use in my school counseling program.  Please remember to COPY to your Drive before EDITING!  Enjoy!

Counselor Phone log
Teacher Survey of Counseling Program
Group Counseling Record Log
On-line Counseling Referral Form
Minute Meetings, general
Minute Meetings, behavior
Minute Meetings, attendance
Minute Meetings, grades












Send your on-line counseling form link  to your teachers and include instructions for adding it to their desk top so they can easily make referrals to you.  Be sure to go under "Tools" on the Responses page and set "Notification Rules" so you are notified when a referral is submitted to your gmail.








I hope these forms are helpful to you for collecting data and documenting how you spend your time as a  School Counselor.  Are there other forms you would like to see?  Do you have forms you have created?  Please share your ideas!


9 comments:

  1. WOW! Simply amazing! Thank you for sharing this gold mine!

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    Replies
    1. You are welcome! I hope they help you as much as they have helped me!

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  2. you are AWESOME!!! Thank you SO MUCH for sharing your forms!!! You rock!

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  3. You're welcome! Thanks for the compliments. I'm glad you like them.

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  4. Jeannie, thanks so much but I'm having a problem. Followed your directions exactly, thought all was going well, but they didn't appear in my Google Drive. There is probably something simple I'm not doing. Do you know why they are not appearing there? Thanks, Nancy Dunne

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  5. Hi Nancy,
    I'm sorry you are having a problem. I will need more specifics to help you figure out why they are not appearing in your Google drive. Sometimes I can't find things in my Google drive and I have to refresh or go out and come back in again and sometimes I have to do a search. Your copied forms may be there. Try those things first. Let me know if you have success. Jeannie

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  6. Hi Nancy,
    I'm sorry you are having a problem. I will need more specifics to help you figure out why they are not appearing in your Google drive. Sometimes I can't find things in my Google drive and I have to refresh or go out and come back in again and sometimes I have to do a search. Your copied forms may be there. Try those things first. Let me know if you have success. Jeannie

    ReplyDelete